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Volunteers Needed

International Indigenous Librarians Forum
This will be the first time Hawai’i is hosting this Forum where Indigenous Librarians from all over the world are coming together to learn best practices, or to share ideas of how to best preserve, or to use Indigenous cultural practices, traditional languages and sharing Indigenous languages with others in the Library and Information Science World.
Here is the opportunities that we are asking for volunteers for:

Limahana (Volunteer) Opportunity for the International Indigenous Librarians Forum taking place November 27 – November 30th, 2023.

Sunday, November 26, 2023 – Set Up at Waimea

  • 4:30pm – Set up at Waimea Valley Botanical Garden (59-864 Kamehameha Hwy, Haleiwa, HI 96712)

    • Volunteers needed to help with setting up the tables, chairs, registration area, as well as helping to decorate the area for the forum event the next day.

Monday, November 27, 2023 – Day on the Land at Waimea Botanical Garden

  • 6:30am – 6:30 pm at Waimea Valley Botanical Garden (59-864 Kamehameha Hwy, Haleiwa, HI 96712)

  • Need volunteers throughout the day, tasks include:

    •  Helping with registration tables, welcoming guests as they arrive by bus and directing them to the forum site, floaters to help with other various tasks as needed (throwing trash, replacing food or drinks, helping guests with directions to event sites, etc.,)

Monday tentative schedule:

  • 6:30am- Limahana/volunteers arrive at Waimea Valley, set up area for showering and registration area

  • 8:00 – Arriving at Waimea Valley

    • 4 for registration tables

    • 2 limahana at the bus welcome area to direct people to the site

  • 9:00 – Breakfast

    • 2-3 floaters for

  • 9:30 – 12:00 – Opening Ceremony & Cultural Exchange

    • 4-6 “to help keep guests together, act as directional help

  • 12-1 – Lunch

    • 1-2 standby

  • 1:30 – 3:30 – Group Tours and Activities in Valley

    • 1-2 Limahana at the two shuttle stations (greeters)

    • 1-2 Limahana in the white tents after 1:30pm for receiving attendees

  • 3:30 – 4:30 – Closing

    • 4 limahana to guide Delegates to 4 shuttles to take guests back to their residences, should arrive to Honolulu area by 6:30pm

    • 4 limahana, 1 per bus to ensure guests are on shuttles

    • 6-8 stay back to clean up and break down

Tuesday, November 28, 2023 – Start of IILF Forum & Lā Kūʻokoʻa Celebration at Hālau o Haumea

Imin Center, East West; Kanewai, Lā Kuʻokoʻa

  • 8:00am – 10:00am – Registration Table- Imin Center (Jefferson Hall, 1777 East-West Rd, Honolulu, HI 96848)

    • Need volunteers to help with checking in guests for registration, also to help with monitoring forum sessions and act as time keepers, other tasks as needed, act as runners to get help from IT.

Special Event: Pāʻina at Kānewai tentative schedule:

  • 11:00am – Setup @ Hālau o Haumea, Kamakakūokalani (2645 Dole St, Honolulu, HI 96822)

    • 5-10 to help prep signage, tables, chairs, decorate, artist showcase

  • 2:30pm – 5:30pm – Activities

    • 4-6 limahana needed to help with guiding delegates to the various event sites at Hālau o Haumea. Throwing trash if needed, providing information to guests.3:00pm-5:30pm Tours of the Kānewai Loʻi

    • 2 limahana for helping with Screen Printing at the Artist Showcase

  • 5:30pm-8:00pm Dinner at Hālau o Haumea

    • 4-6 Limahana to help pass out food, and drinks and ensure the line is running smoothly, refill food or drinks as it gets low

  • 8:00 pm 5-10 limahana needed to help with cleanup and breakdown of event

Wednesday, November 29, 2023 – DAY 2 OF IILF FORUM

Imin Center, East West Center (Jefferson Hall, 1777 East-West Rd, Honolulu, HI 96848)

Tentative Schedule:

  • 8:00 – 10:00am – Registration Table

    • Need volunteers to help with checking in guests for registration, also to help with monitoring forum sessions and act as time keepers, other tasks as needed, act as runners to get help from IT.

  • 8:30- 9:00 am – Continental Breakfast

    • Need limahana to help ensure enough food is available, refill food when running low, answer any questions, etc.,

  • Timers needed throughout the forum day:

    • 10:05 am- 11:00 am Block 5

    • 11:05 am-12:00 pm  Block 6

    • 1:05 pm- 2:00 pm     Block 7

    • 2:05 pm- 3:00 pm     Block 8

    • 3:20 pm- 4:10pm      Block 9

    • 4:15 pm- 5:00 pm     Block 10

      • Timers will help ensure the speakers donʻt go over time, ensure the forum events are running smoothly.

  • 5:00pm-5:30pm- Need volunteers to help pass out bentos at Imin Center

  • Post forum day Networking Event at Hālau o Haumea

Meet at  Kamakakūokalani

5:30/6:00 pm – 9:00 pm –  Limahana needed to help to throw trash as needed, clean up once the event is over, other tasks as needed, etc.,

Thursday, November 30, 2023- Day 3 of Forum

Imin Center, East West tentative schedule:

  • 8:00 – 10:00am – Registration Table

    • Need volunteers to help with checking in guests for registration, also to help with monitoring forum sessions and act as time keepers, other tasks as needed, act as runners to get help from IT.

  • 9:00am-1:00pm Indigenous Only Meeting

    • Need volunteers to help guide attendees to meeting venue

  • 9:00am-11:00am Non-Indigenous Meeting

    • Private Tour of the Hawaiian and Pacific Special Collection at Hamilton Library

    • Need people to help escort guests to Hamilton Library

  • 12:00pm-1:00pm Lunch

    • Need people to help ensure the food and drinks are refilled.  Help guests if they have any questions.

  • 2:00pm-4:00pm Closing Ceremony

    • Need volunteers to help guests with finding ceremony location at Imin.

  • 5:00pm-8:00pm set up and closing for gala, downstairs of Imin Center

    • Need Limahana to help with breakdown of event, and other tasks as needed.

Please feel free to contact me if you have any questions, and thank you again so much for helping us with this if you are able to.  I am also including our IILF forum prospectus in case you or anyone else wanted more information on the IILF Forum.

The volunteer opportunities would be for example: helping set up or break down the set up for venues we use, to help serve guests, to help guide guests during the forum, collecting tickets at the door, to help with registration, etc. We greatly appreciate the help we can get, thank you. I have also attached a flyer with more information from our heads for this event.
Here are links to excerpts on past forums:

Mahalo,

Marleah Renti Cruz

International Indigenous Librarians Forum
About the organizer

We are a group that holds a forum every two years and works to hold an event for Indigenous Librarians, or indigenous people working in the information science industry from all over the world who are coming together to learn practices to preserve and continue using, fostering or sharing Indigenous cultural practices, traditional languages and ideas with others in the Library and Information Science World.
The Forum creates an opportunity to network and exchange ideas of best practices with worldwide professionals from libraries, museums, archives and educational institutions regarding Indigenous information, collection management and services to indigenous clients.

Learn More
  • Ongoing
  • November 27 – November 30th, 2023
  • One Time Commitment
  • Flexible Schedule
  • Flexible Location
Good For

Teens, Families, Kupuna, Students, Groups, Visitors, Meeting People, Resume Builder

Activity Type

Indoor, Outdoor, Libraries & Museums & Stores, Help People, Cleanup, Customer Service, Advocacy & Outreach, Food Prep & Distribution, Event Support

Cause

Kupuna, Cultural Preservation, Education & Training, Community Engagement

Sign Up

Volunteers Needed

International Indigenous Librarians Forum
This will be the first time Hawai’i is hosting this Forum where Indigenous Librarians from all over the world are coming together to learn best practices, or to share ideas of how to best preserve, or to use Indigenous cultural practices, traditional languages and sharing Indigenous languages with others in the Library and Information Science World.
Here is the opportunities that we are asking for volunteers for:

Limahana (Volunteer) Opportunity for the International Indigenous Librarians Forum taking place November 27 – November 30th, 2023.

Sunday, November 26, 2023 – Set Up at Waimea

  • 4:30pm – Set up at Waimea Valley Botanical Garden (59-864 Kamehameha Hwy, Haleiwa, HI 96712)

    • Volunteers needed to help with setting up the tables, chairs, registration area, as well as helping to decorate the area for the forum event the next day.

Monday, November 27, 2023 – Day on the Land at Waimea Botanical Garden

  • 6:30am – 6:30 pm at Waimea Valley Botanical Garden (59-864 Kamehameha Hwy, Haleiwa, HI 96712)

  • Need volunteers throughout the day, tasks include:

    •  Helping with registration tables, welcoming guests as they arrive by bus and directing them to the forum site, floaters to help with other various tasks as needed (throwing trash, replacing food or drinks, helping guests with directions to event sites, etc.,)

Monday tentative schedule:

  • 6:30am- Limahana/volunteers arrive at Waimea Valley, set up area for showering and registration area

  • 8:00 – Arriving at Waimea Valley

    • 4 for registration tables

    • 2 limahana at the bus welcome area to direct people to the site

  • 9:00 – Breakfast

    • 2-3 floaters for

  • 9:30 – 12:00 – Opening Ceremony & Cultural Exchange

    • 4-6 “to help keep guests together, act as directional help

  • 12-1 – Lunch

    • 1-2 standby

  • 1:30 – 3:30 – Group Tours and Activities in Valley

    • 1-2 Limahana at the two shuttle stations (greeters)

    • 1-2 Limahana in the white tents after 1:30pm for receiving attendees

  • 3:30 – 4:30 – Closing

    • 4 limahana to guide Delegates to 4 shuttles to take guests back to their residences, should arrive to Honolulu area by 6:30pm

    • 4 limahana, 1 per bus to ensure guests are on shuttles

    • 6-8 stay back to clean up and break down

Tuesday, November 28, 2023 – Start of IILF Forum & Lā Kūʻokoʻa Celebration at Hālau o Haumea

Imin Center, East West; Kanewai, Lā Kuʻokoʻa

  • 8:00am – 10:00am – Registration Table- Imin Center (Jefferson Hall, 1777 East-West Rd, Honolulu, HI 96848)

    • Need volunteers to help with checking in guests for registration, also to help with monitoring forum sessions and act as time keepers, other tasks as needed, act as runners to get help from IT.

Special Event: Pāʻina at Kānewai tentative schedule:

  • 11:00am – Setup @ Hālau o Haumea, Kamakakūokalani (2645 Dole St, Honolulu, HI 96822)

    • 5-10 to help prep signage, tables, chairs, decorate, artist showcase

  • 2:30pm – 5:30pm – Activities

    • 4-6 limahana needed to help with guiding delegates to the various event sites at Hālau o Haumea. Throwing trash if needed, providing information to guests.3:00pm-5:30pm Tours of the Kānewai Loʻi

    • 2 limahana for helping with Screen Printing at the Artist Showcase

  • 5:30pm-8:00pm Dinner at Hālau o Haumea

    • 4-6 Limahana to help pass out food, and drinks and ensure the line is running smoothly, refill food or drinks as it gets low

  • 8:00 pm 5-10 limahana needed to help with cleanup and breakdown of event

Wednesday, November 29, 2023 – DAY 2 OF IILF FORUM

Imin Center, East West Center (Jefferson Hall, 1777 East-West Rd, Honolulu, HI 96848)

Tentative Schedule:

  • 8:00 – 10:00am – Registration Table

    • Need volunteers to help with checking in guests for registration, also to help with monitoring forum sessions and act as time keepers, other tasks as needed, act as runners to get help from IT.

  • 8:30- 9:00 am – Continental Breakfast

    • Need limahana to help ensure enough food is available, refill food when running low, answer any questions, etc.,

  • Timers needed throughout the forum day:

    • 10:05 am- 11:00 am Block 5

    • 11:05 am-12:00 pm  Block 6

    • 1:05 pm- 2:00 pm     Block 7

    • 2:05 pm- 3:00 pm     Block 8

    • 3:20 pm- 4:10pm      Block 9

    • 4:15 pm- 5:00 pm     Block 10

      • Timers will help ensure the speakers donʻt go over time, ensure the forum events are running smoothly.

  • 5:00pm-5:30pm- Need volunteers to help pass out bentos at Imin Center

  • Post forum day Networking Event at Hālau o Haumea

Meet at  Kamakakūokalani

5:30/6:00 pm – 9:00 pm –  Limahana needed to help to throw trash as needed, clean up once the event is over, other tasks as needed, etc.,

Thursday, November 30, 2023- Day 3 of Forum

Imin Center, East West tentative schedule:

  • 8:00 – 10:00am – Registration Table

    • Need volunteers to help with checking in guests for registration, also to help with monitoring forum sessions and act as time keepers, other tasks as needed, act as runners to get help from IT.

  • 9:00am-1:00pm Indigenous Only Meeting

    • Need volunteers to help guide attendees to meeting venue

  • 9:00am-11:00am Non-Indigenous Meeting

    • Private Tour of the Hawaiian and Pacific Special Collection at Hamilton Library

    • Need people to help escort guests to Hamilton Library

  • 12:00pm-1:00pm Lunch

    • Need people to help ensure the food and drinks are refilled.  Help guests if they have any questions.

  • 2:00pm-4:00pm Closing Ceremony

    • Need volunteers to help guests with finding ceremony location at Imin.

  • 5:00pm-8:00pm set up and closing for gala, downstairs of Imin Center

    • Need Limahana to help with breakdown of event, and other tasks as needed.

Please feel free to contact me if you have any questions, and thank you again so much for helping us with this if you are able to.  I am also including our IILF forum prospectus in case you or anyone else wanted more information on the IILF Forum.

The volunteer opportunities would be for example: helping set up or break down the set up for venues we use, to help serve guests, to help guide guests during the forum, collecting tickets at the door, to help with registration, etc. We greatly appreciate the help we can get, thank you. I have also attached a flyer with more information from our heads for this event.
Here are links to excerpts on past forums:

Mahalo,

Marleah Renti Cruz

  • Ongoing
  • November 27 – November 30th, 2023
  • One Time Commitment
  • Flexible Schedule
  • Flexible Location
Good For

Teens, Families, Kupuna, Students, Groups, Visitors, Meeting People, Resume Builder

Activity Type

Indoor, Outdoor, Libraries & Museums & Stores, Help People, Cleanup, Customer Service, Advocacy & Outreach, Food Prep & Distribution, Event Support

Cause

Kupuna, Cultural Preservation, Education & Training, Community Engagement

Sign Up

International Indigenous Librarians Forum
About the organizer

We are a group that holds a forum every two years and works to hold an event for Indigenous Librarians, or indigenous people working in the information science industry from all over the world who are coming together to learn practices to preserve and continue using, fostering or sharing Indigenous cultural practices, traditional languages and ideas with others in the Library and Information Science World.
The Forum creates an opportunity to network and exchange ideas of best practices with worldwide professionals from libraries, museums, archives and educational institutions regarding Indigenous information, collection management and services to indigenous clients.

Learn More
Sign Up